Staying Organized

I thought I would share with you all how I keep myself organized with my routines and breakdowns.   Now, I admit that I am really a computer geek!  I love doing things on my computer, and so I use my computer to keep all of my routines and breakdowns.  I started this back in about 1999, but have improved how I keep my files and will share this with you.

First, I have my own folder on our hard drive that is for all of my fitness class routines.  No one else is allowed to use my folder for fear of death or dismemberment!!!   When I create a new routine, I name it with the name of the class followed by the date that I first teach it.  For example, for my Intermediate Sunday morning Step class that I'm taught today for the first time , I would name the file:   

Int Step Sunday 2009_09_13.doc

This way, all of my Intermediate Step classes from Sundays will be grouped together in my file list, and they will show in the order that I taught them.   I always use Microsoft Word, but you can use any program that you are comfortable with.

Now, within that Microsoft Word file, my routines typically consist of 2 pages.  On the first page, I have the final choreography for my class.  I use this page as a "cheat sheet" that usually sits on the stereo while I teach.  It contains the cues that I will use and the number of counts for each move.  I also include on this page some notes for where I will start with my breakdown for the various moves.

On the second page, I type out my breakdown.  I admit that it's a bit of a pain to type out the breakdown, but it has saved me so much time in the end that I really recommend this method.  There have been times that I've taught 4 different levels of Step each week, I have really relied on my typed-out breakdowns to remind myself of the breakdown for my upcoming class.  Here is the way I type out my breakdowns.  Let's say that I want to break this down: 

2 Side Lunges, exit front (8)

Knee Lift Over (4)

Pivot (4)

This is how my breakdown looks on Page 2:

2 Basics (8) + 1 Knee (4) + 1 Basic (4)

Split Basic (8) + 1 Knee (4) + 1 Basic (4)

2 Side Lunges, exit front (8) + Knee Lift over (4) + 1 Basic (4)

2 Side Lunges, exit front (8) + Knee Lift Over (4) + 1 Mambo (4)

2 Side Lunges, exit front (8) + Knee Lift Over (4) + 1 Pivot (4)

I underline the part of the layer that is changing from the previous layer.  This gives me a way to remember the progression.   So, I do this for each move, and I notate when it's time to assemble the moves that were previously taught with the moves that were just taught, or when it's time to add onto the end in order to introduce new moves.  The most important part of this is to be very consistent in what you call your moves.  No one else needs to be able to decipher your notes, but it is important that YOU can decipher them weeks or months after you're done with the combo -- especially if you like to repeat parts of your combos and don't want to recreate the breakdown every time!   So, be as detailed as you need to be, even if that means putting in the individual foot falls.

One other handy aspect of my breakdown page is that it tells me how much time my class will take.  I use a small font on the second page, but if my breakdown falls onto 2 pages, then I know that the class may take too long to break down in a 1-hour class.  Similarly, if my breakdown page is only about two-thirds full, then I know that I need either more material, or more complexity (and therefore more layers) or else we will have too much time at the end of class.

So, there's a peek into my geeky compulsion to stay organized on my computer!   Feel free to email me if you have questions, and I'll try to clarify.

Have fun, and stay organized!!

Dana